Finance, alongside every phase
Everyone records the week by project phase, overhead and time off, then submits it. Expenses go in with a receipt and wait for a project manager or Finance to approve them.
What it does
Record the week, Monday to Sunday, by project phase and activity, plus overhead, holidays and time off. Each box saves itself, "Copy last week" fills the empty boxes, and each person's role and rate set the bill rate and cost of their hours.
A project row shows how many open Pull Plan cards you own or help on that week. Open them to mark a card done or log hours against it with a note.
When the firm requires weekly time approval, each person presses "Submit week" and an approver approves it or returns it with a note. Only approved time goes on an invoice; time still waiting shows on the reports as pending.
Set up time-off packages with a yearly amount or hours earned monthly or by hours worked, each "Ask permission" or "Self report". People see the hours left, used and pending and send requests for approval, and firm holidays fill every timesheet on their date.
Log an expense against a project or as general, say whether it was paid with "My own money" or the "Firm card", and attach a photo or PDF of the receipt. For mileage, type any two of miles, rate and amount and the third is worked out.
A project manager or Finance approves each expense or returns it with a note. "Owed to employees" totals what the firm owes each person, and "Mark paid" records the payment back; ARK does not send the money.
A Staff seat covers a person's own timesheets and expenses and the hands-on work they are assigned. Anyone who runs projects, construction administration or Finance needs a Full seat.
Real screens from the sample firm every new ARK workspace starts with.
Finance is $59 per Full seat, per month, à la carte, with $34 Staff seats for people who log time and do the work they are assigned. It is included in ARK Unlimited.